Admission Associate – Part Time

Admission Associate – Part Time (12 months up to 24 hours per week) 

Summary and Scope of Role

The Admission Associate is responsible for supporting the enrollment process for Marburn’s day program and summer school. The Admission Associate is responsible for assisting the Director of Admission in tackling the admission funnel including communication with prospective parents, scheduling screeners and visits, creating files, managing the database, reviewing test results and assessments. The Admission Associate will attend the admission meeting and support re-enrollment efforts. This position reports directly to the Director of Admission. The ideal candidate will have strong technical skills in database management. Google Workspace, Microsoft Office and experience in a school environment and an understanding of IEPs, ETRs, and 504 plans.


School Culture and School Operations

  • Understanding of and a commitment to Marburn Academy’s Vision and Mission
  • Conduct self in presence of students, parents, and visitors in manner which models the Core Values and behaviors Marburn seeks to teach
  • Consistently and effectively use the conflict resolution
  • Develop and sustain relationships with colleagues, parents, and members of the Marburn Academy community that are professional, collegial, and collaborative
  • Manage confidentiality aspect of student, parent, and colleague relationships, and of internal Marburn affairs according to established school guidelines
  • Establish and maintain appropriate personal “boundaries” in relationships with students, parents, and colleagues
  • Attend and participate in professional development opportunities
  • Abide by all policies articulated in the Student and Employee Handbook and other school and board policies
  • Represent and support the school at various functions both internally and externally relative to the role of faculty member.
  • Effectively perform other duties assigned by the Head of School, Associate Head of School, and/or Leadership team member.
  • Support the school and its leadership
  • Serve on school-wide and standing committees as needed

Admission Responsibilities
Enrollment Process

  • As directed, oversee administrative duties associated with the admission process
  • Support Director of Admission with first contact calls and web-inquiries, and manage pre-vetting process
  • Schedule screener calls for the Director of Admission
  • Create files for prospective students, reach out to families to collect all relevant data for review
  • Prepare and review student information, assessment and testing data as needed
  • Schedule visits, interviews and shadow days with prospective families
  • Schedule school visits with teachers and academic division
  • In conjunction with Outreach Coordinator, serve as primary contact for summer school enrollment
  • Manage admission database, create reports, dashboards, and mailing lists


  • Utilize technology to the fullest to help pre-qualify family inquiries and manage an efficient process
  • Help plan and execute the Admission Information Sessions and other recruitment events


  • Support the Director of Family Experience as needed


  • Support the Institutional Advancement team as needed

Qualifications, Education, and Skills

  • Alignment with Marburn’s Mission and Core Values
  • High ethical standards, a sense of integrity, and respect for all of Marburn’s constituents
  • Strong interpersonal acuity and a proven ability to forge relationships with a large and diverse community of people
  • Strong written and verbal communication skills
  • Intelligence, critical thinking, focus, and creativity
  • Must be detail and metric oriented and disciplined in tracking and processing information
  • Proficient with Google Workspace, Microsoft Office, and email
  • A bachelor’s degree is required
  • Minimum of two (2) years of proven experience in admission or related field. Experience with an educational institution (k-12, higher ed) and learning disabilities field.
  • Administrative/database experience
  • Successfully pass a background check (FBI, BCI, Sex Offender)

Physical Requirement

  • Ability to stand, traverse for extended periods of time two plus hours or more
  • Ability to remain in a stationary position for extended periods of time of two plus hours
  • Ability to visually detect, observe and recognize
  • Verbally and audibly communicate and exchange information with ability to position oneself to do so
  • Ability to move, lift and position:
    • Regularly up to 10lbs
    • Frequently up to 11lbs-30lbs
    • Occasionally over 30lbs
    • Rarely up to 50lbs with assistance as required


  • To be determined not to exceed 24 hours per week on any regular basis
  • Occasionally, the faculty member will be required to participate in certain activities such as field trips, afternoon or evening events, and overnight or weekend programs that will occur outside of the regular daily hours mentioned above (e.g., Graduation, Voyageurs Trips, Middle Division DC Trip, Curriculum Night, Parent Conferences, Graduation, Discovery Nights, Dances, etc.).

Qualified candidates should submit their resume and cover letter to

Marburn Academy provides equal employment opportunities to all applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.